28 January 2026
Building a clean leasing administration dossier
A practical order of exhibits so payment schedules, fee summaries, and contracts can be checked without hunting through email threads.
A clean dossier saves days of fieldwork. Administrators who index files by contract ID — and keep the administration application summary on top — give reviewers a path through the pack instead of a scavenger hunt.
Suggested order
- Application summary and signature pages
- Lease agreements (or a certified extract of material terms)
- Payment schedules aligned to those contracts
- Residual or balloon exhibits
- Fee and stamp-duty summaries
- Early-termination and variation logs
- Prior internal review notes, if any
Naming that helps
Use the same contract ID in the file name, the schedule header, and the application line. Mixed IDs are the most common delay we see in Thai and bilingual packs.
Before you send for audit
Print (or export) a one-page index. If an exhibit is still being revised, mark it “draft — do not rely” rather than omitting it silently.